Website Privacy Policy

We are committed to safeguarding the privacy of our website visitors; in this policy we explain how we will treat your personal information.

By using our website and agreeing to this policy, you consent to our use of cookies in accordance with the terms of this policy.

Collecting personal information

We may collect, store and use the following kinds of personal information:

information about your computer and about your visits to and use of this website
(including your IP address, geographical location, browser type and version, operating
system, referral source, length of visit, page views and website navigation paths);
information that you provide to us when registering with our website (including your
email address);
information that you provide when completing your profile on our website (including
your name, profile pictures, gender, date of birth, relationship status, interests and
hobbies, educational details and employment details);
information that you provide to us for the purpose of subscribing to our email
notifications and/or newsletters (including your name and email address);
information contained in or relating to any communication that you send to us or
send through our website (including the communication content and metadata associated
with the communication); and
any other personal information that you choose to send to us.
Before you disclose to us the personal information of another person, you must obtain
that person’s consent to both the disclosure and the processing of that personal
information in accordance with this policy.

Using personal information

Personal information submitted to us through our website will be used for the purposes specified in this policy or on the relevant pages of the website.

We may use your personal information to:

administer our website and business;
personalise our website for you;
send you email notifications that you have specifically requested
end you marketing communications relating to our business which we think may be
of interest to you, by post or, where you have specifically agreed to this, by email or
similar technology (you can inform us at any time if you no longer require marketing
communications);
deal with enquiries and complaints made by or about you relating to our website;
keep our website secure and prevent fraud; and
verify compliance with the terms and conditions governing the use of our website.
If you submit personal information for publication on our website, we will publish and
otherwise use that information in accordance with the licence you grant to us.

Your privacy settings can be used to limit the publication of your information on our website, and can be adjusted using privacy controls on the website.

We will not, without your express consent, supply your personal information to any third party for the purpose of their or any other third party’s direct marketing.

Disclosing personal information

We may disclose your personal information to any of our employees, officers, insurers, professional advisers, agents, suppliers or subcontractors insofar as reasonably necessary for the purposes set out in this policy.

We may disclose your personal information to any member of our group of companies this means our subsidiaries, our ultimate holding company and all its subsidiaries insofar as reasonably necessary for the purposes set out in this policy.

We may disclose your personal information:

to the extent that we are required to do so by law;
in connection with any ongoing or prospective legal proceedings; and
in order to establish, exercise or defend our legal rights (including providing
information to others for the purposes of fraud prevention and reducing credit risk);
Except as provided in this policy, we will not provide your personal information to
third parties.

Retaining personal information

This Section sets out our data retention policies and procedure, which are designed to help ensure that we comply with our legal obligations in relation to the retention and deletion of personal information.

Personal information that we process for any purpose or purposes shall not be kept for longer than is necessary for that purpose or those purposes.

Notwithstanding the other provisions of this Section 7, we will retain documents (including electronic documents) containing personal data:

to the extent that we are required to do so by law;
if we believe that the documents may be relevant to any ongoing or prospective legal proceedings; and
in order to establish, exercise or defend our legal rights (including providing information to others for the purposes of fraud prevention and reducing credit risk).

Security of personal information

We will take reasonable technical and organisational precautions to prevent the loss, misuse or alteration of your personal information.

We will store all the personal information you provide on our secure (password- and firewall-protected) servers.

All electronic financial transactions entered into through our website will be protected by encryption technology.

You acknowledge that the transmission of information over the internet is inherently insecure, and we cannot guarantee the security of data sent over the internet.

You are responsible for keeping the password you use for accessing our website confidential; we will not ask you for your password (except when you log in to our website).

Amendments

We may update this policy from time to time by publishing a new version on our website.

You should check this page occasionally to ensure you are happy with any changes to this policy.

We may notify you of changes to this policy by email.

Your rights

You may instruct us to provide you with any personal information we hold about you;
provision of such information will be subject to:

the payment of a fee (currently fixed at GBP 10); and
the supply of appropriate evidence of your identity (for this purpose, we will usually accept a photocopy of your passport certified by a solicitor or bank plus an original copy of a utility bill showing your current address).

We may withhold personal information that you request to the extent permitted by law.

You may instruct us at any time not to process your personal information for marketing purposes.

In practice, you will usually either expressly agree in advance to our use of your personal information for marketing purposes, or we will provide you with an opportunity to opt out of the use of your personal information for marketing purposes.

Third party websites

Our website includes hyperlinks to the third party website Ticketsource.co.uk, in addition we use the MailChimp email engine.

We have no control over, and are not responsible for, the privacy policies and practices of third parties.

Updating information

Please let us know if the personal information that we hold about you needs to be corrected or updated

Cookies

Our website uses cookies. See our Cookie Policy page for more details.

Data protection registration

We are not registered as a data controller with the UK Information Commissioner’s
Office.

Organisations or individuals who only process personal data for judicial functions, to maintain a public register or for domestic or recreational reasons are exempt.

Our details

This website is owned and operated by Bingley Little Theatre. See our Terms & Conditions for more information.

Data Protection Information for Bingley Little Theatre – Acting Members

Bingley Little Theatre (BLT) currently obtain the following data on registered members:

Names of Members Members’

Dates of Birth
Members’ Addresses
Landline and/or mobile numbers of member
E-mail addresses of member
Permission to use photographs of members on Bingley Little Theatre & Bingley Arts Centre website and publicity and social media

We require this data for the following reasons:

To notify members of upcoming social events organized by BLT and/or users of Bingley
Arts Centre.
To post out the quarterly newsletter.
To notify members of the Annual General Meeting, and/or any other specially organised
meetings
To maintain an up to date record of our members, and to remind members when
subscriptions are due
To issue membership cards and record relevant information for renewal
To communicate with members if they wish to become involved in various aspects of
BLT. (Not limited to Acting, backstage, front of house duties etc)
To contact members who have expressed an interest in acting in a BLT production To
contact members who the Reading & Casting or Studio Committee wish to offer role in a
BLT production.
To update the acting list of Bingley Little Theatre

We collect data via the following methods:

Membership/Registration form – hard (paper) copy.
E-mailed membership/registration forms.
Electronic form submitted through BLT Website Verbal information provided by the
actor/member to a member of the Reading & Casting or Committee, Studio Committee,
Membership Co-ordinator or the Artistic Co-ordinator.
We retain this information in the following places:
Hard copies of the membership/registration forms are kept in the care of the Membership
Secretary / Chair of Reading & Casting Committee / Chair of Studio in lockable filing
cabinets at their homes.
E-mailed registration forms are kept on the password-protected computers of the
Membership Secretary / Chair of Reading & Casting Committee at their homes.
Mobile phone numbers of acting members, parents, carers are also kept on the
password protected mobile phones of the Reading & Casting Committee, and Chair of
Studio.
Hard copies (paper) of the acting list containing names, dates of birth, addresses of acting
members are kept by the Chair of Reading & Casting Committee in lockable filing
cabinets at their home.
Electronic copies of the acting list are kept on the password-protected computers of the
reading and casting committee at their homes.

We keep data for the following amount of time:

We keep data on acting members until they request us to delete the information
(whichever is soonest).

We share the data with the following:

Data on members of Bingley Little Theatre will be shared with other members of Bingley
Little Theatre in the relevant departments (eg. props, front of house, stage management)
in order to communicate with and co-ordinate volunteers.

The following officers and committee members of BLT have access to the acting
members data:

Membership Secretary / Membership Co-ordinator / Artistic Co-ordinator / Chair of
Studio, Chair of Reading & Casting Committee / Members of Reading & Casting Committee.

This would also include sharing details of acting members with directors and stage
managers.

The data on acting members is updated:

Annually on renewal of Membership
Via e-mail or mobile phone if changes have occurred during the year.

If a BLT member or an outside theatre company requests contact with an acting member regarding casting, we do not divulge their contact details but ask for consent from the enquirer for us to give their contact details. Any requests for acting members 18 or under
must be referred to Sally Edwards and to the young person/young person’s parent/carer for them to make contact themselves.

You can contact us:

by email, using office@bingleyartscentre.co.uk

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